The quality of your board’s meetings depends on the amount of work that members complete prior to each meeting. If participants are prepared and prepare, they can make online meetings more productive and effective. A well-prepared M&A transaction efficiency through data solutions group is more likely to stick to the agenda and make sure that they do not get distracted by divergent thoughts.
It’s important to set clear expectations for board members who are remote on how they are expected to participate in meetings. It’s ideal, for example to remind members to turn off their phones when speaking, and only speak when they are asked to. This will stop people from arguing or leaving the meeting not feeling heard. Before a meeting starts the convenor must ask participants if they have any tech issues they require assistance with.
Include the rules of virtual meetings in the board member orientation document to ensure that everyone understands what to expect prior to, during and after the meeting. It is important, for instance to distribute the agenda prior to the meeting and then follow up each day or early in the morning to confirm the details. You can also give the Zoom or meeting link to participants again and remind them about any other preferences that you may have (such as asking them to listen to the meeting from a quiet area to limit distractions). It is recommended to include a placeholder to an executive session to each item on the agenda and include this at the beginning of the meeting in order to avoid confusion.
