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A board meeting is a formal gathering that brings together the leadership of an organization to discuss governance control, oversight and decision-making. The meetings are usually scheduled regularly, like quarterly or monthly, and could also be ad-hoc to address urgent matters.
A well-organized agenda will guide the flow of meetings in the boardroom and ensures that all important issues are discussed within the time frame allocated. It’s also crucial to keep meeting minutes concise and clear so that any board member is able to look them up later or pass to other stakeholders.
The most productive meetings end with the list of follow-up tasks and action items for the board to consider between meetings. Boardable’s Minutes Maker features allow you to quickly draft minutes of board meetings to distribute, while the Task Manager lets you to assign specific tasks to individual board members. Make sure that everyone is aware of their roles and responsibilities by disseminating minutes on time, and in the ideal case within a week following your next meeting.
It’s also important to create a culture of cooperation and respectful communication. Encourage diverse viewpoints and make use of the tools of communication offered by the board portal to promote active listening and to avoid misunderstandings.
It’s recommended to organize informal meetings outside the boardroom in order to build camaraderie as well as to let more natural conversations to occur in formal meetings. This is particularly beneficial if your company has a global presence. It is possible to bring the board members into operational areas to see how things are being done at the ground. This can assist the board members to be more engaged in the company and benefit the company’s bottom line.
